Nominating Committee Instructions

The following information is submitted for the guidance of the nominating committee. Except where otherwise noted, this information reflects custom rather than explicitly minuted policy.

Officers

• Presiding Clerk:
  A member of the Society of Friends who is willing to serve for one or two years
• Assistant Clerk:
  A member of the Society of Friends who is willing to serve for one or two years
• Recording Clerk:
  A member or attender who is willing to serve for one or two years.
• Treasurer:
  A member or attender who is willing to serve for one or two years
• Assistant Treasurer:
  A member or attender, selected at treasurer’s request
• Recorder:
  A member or attender who is willing to serve for several years

Committees and Committee Clerks

It is minuted policy that the nominating committee nominates a clerk for each the following committees:

• Ministry and Counsel
  Members of this committee must be Members of the Society of Friends. The committee has six members, and in addition the Meeting Clerk and Assistant Clerk of Meeting serve. Two members are appointed each year to serve three overlapping years. Clerk of Ministry and Counsel is one of the six.
• Religious Education:
  Three or more members or attenders
• Peace and Social Concerns:
  Three or more members or attenders
• Faith and Community:
  Three or more members or attenders
• Hospitality:
  Two or more members or attenders
• Newsletter:
  Two or more members or attenders as requested by the editor
• Archives:
  Two or more members or attenders
• Facilities:
  Members or attenders as requested by Clerk of Facilities
• Finance:
  Three or more members or attenders; Treasurer and Assistant Treasurer serving ex-officio.

Tasks of the Nominating Committee

The Nominating Committee is responsible for filling vacancies that occur during the year that begins June 1.

Its responsibilities begin at the rise of the September Business Meeting in which its members are approved.

Subsequently, the Committee should find members and attenders willing to serve as officers, committee clerks and committee members for all meeting committees for the fiscal year that begins on the first of June following.

The Committee should prepare a well-formed written slate of all prospective officers, committee clerks and committee members and present this slate to the April Meeting for Business.

This slate will be presented again for final approval at the May Meeting for Business.

The terms of service for officers, committee clerks and committee members begin on the first day of June following approval.

And for good measure, here’s what PacYM Faith and Practice has to say about nominating committees.