The Nominating Committee is responsible for identifying members and attenders to fill positions of leadership and to serve on committees in the Meeting. The bulk of the committee's work occurs in the early spring, so that a slate of candidates can be presented to Meeting for Business no later than May and new people can assume their positions at the beginning of June. In the event that a position is vacated during the year, the Nominating Committee is responsible for finding someone who can fill it.
Orange County Friends Meeting annually follows the steps below to appoint officers and committee members.
Activation of the Naming Committee
The Naming Committee recruits members of the Nominating Committee
The members of the Naming Committee are the Clerk of Ministry and Oversight, Clerk of Religious Education, and Clerk of Peace and Social Concerns
This committee begins its work in August.
Its task is to recruit members and attenders of the meeting willing to serve on the Nominating Committee. One of these should be appointed as the Clerk of the Nominating Committee.
The Naming Committee should provide a list of names of prospective members and its clerk to the Business Meeting in September for final approval.
Constitution of the Nominating Committee
The Nominating Committee should have three members, with overlapping terms, each member serving three years, where normally one member leaves the committee each year, and one new member is appointed each year. So usually in any year the Naming Committee will only need to find one new member for the Nominating Committee.
Reference information for the Nominating Committee
Faith and Practice: A guide to Quaker discipline in the experience of Pacific Yearly Meeting of the Religious Society of Friends, 2001 p. 112. Online
Tasks of the Nominating Committee
The Nominating Committee is responsible for filling vacancies that occur during the year that begins June 1.
Its responsibilities begin at the rise of the September Business Meeting in which its members are approved.
Subsequently, the Committee should find members and attenders willing to serve as officers, committee clerks and committee members for all meeting committees for the fiscal year that begins on the first of June following.
The Committee should prepare a well-formed written slate of all prospective officers, committee clerks and committee members and present this slate to the April Meeting for Business.
This slate will be presented again for final approval at the May Meeting for Business.
The terms of service for officers, committee clerks and committee members begin on the first day of June following approval.